Legal
Privacy Policy
Last updated: 1 September 2026
AP Notes (note.lk) is a community note-sharing platform for Sri Lankan Advanced Level science students. This policy explains what information we collect, how we use it, and the choices you have. By using AP Notes you agree to the practices described here. Your use of AP Notes is also subject to our Terms of Service.
Data controller. AP Notes is operated by Single Developers (SDev.LK) and AP.LK, who act as the data controller responsible for your personal data under Sri Lanka's Personal Data Protection Act (PDPA). You can reach us about any data matter at [email protected].
Information we collect
- Account details. When you sign in with Google we receive your name, email address, profile photo and a Google account identifier. You may add a handle, school, grade year, bio and your preferred subjects and medium.
- Content you create. Notes, PDFs and images you upload, quick notes, tags, descriptions, comments and replies, and your reactions, saves, votes and follows.
- Reports you make. If you report a comment, we record which comment you reported, the reason you chose and anything you wrote in the box, together with your account. Moderators can see who filed a report so they can tell a genuine problem from a group of people targeting someone. The person you reported is not told who reported them.
- Basic technical data. A session identifier (stored in a secure cookie) and ordinary server logs needed to operate and secure the service. These logs include your IP address, browser type and version, device and operating system, the pages or files you request, and the date and time of each request. We use this data to run the service, prevent abuse, and diagnose problems.
Signing in with Google
We use Google Sign-In only to verify your identity and create your account. We never receive your Google password, and we do not post or act on your behalf. You can revoke AP Notes' access at any time from your Google account settings.
Your notes and uploads
Notes you submit are reviewed by our moderators before they are published. Once published, a note and its files are publicly visible to other students. You remain in control: you can edit, withdraw, archive or delete your own notes from your dashboard at any time.
Comments and discussions
Every published note has a discussion under it. Anyone can read it; you need to be signed in to take part. Comments are public.Your display name, handle, profile photo and what you wrote are visible to everyone, including people who are not signed in and to search engines that crawl the page. Please do not put anything private in a comment — your phone number, your address, your school timetable, or anyone else's.
Unlike notes, comments are not reviewed before they appear — they go live immediately and are moderated afterwards, when someone reports one or a moderator notices it. You can edit your own comment for 15 minutes after posting, and delete it at any time. If a comment you delete already has replies, we keep the row so the conversation still reads, but your text and your name are removed from it.
Comments carry links only to note.lk itself; links to any other site are refused when you post. Votes are private in the sense that we never show who voted which way — only the total.
Automatic moderation of comments
Two things happen automatically, without a person looking first, so that abusive content does not sit on the site for hours waiting for a moderator:
- when five different accounts report the same comment, it is hidden from public view pending review;
- when ten reports accumulate across everything one person has written, their account is deactivated and they can no longer sign in.
Both are provisional, reversible, and reviewed by a person. Every one goes into a moderator queue with the reports that caused it, and a moderator can restore the comment or the account in a single step. Nothing is deleted by this process.
If your account was deactivated this way and you think it was wrong — for example because a group of people reported you together — email [email protected] and a human will review it. You have the right to ask for a human decision rather than an automated one, and to have your side taken into account.
AI processing (LearniX)
Notes and documents on AP Notes are processed by LearniX, our own AI system running on AP Notes' private GPU servers, to generate summaries. This processing happens in-house on our own infrastructure. Your content is not sold, and it is not shared with third-party AI providers for their own purposes. AI-generated summaries are provided to help you learn and may occasionally be imperfect.
Cookies and sessions
We use a single secure, HTTP-only essential cookie to keep you signed in. With your consent, we also set analytics cookies (see below). We do not use advertising or cross-site tracking cookies. When you first visit, a cookie banner lets you accept or decline analytics; you can decline and still use AP Notes normally.
Analytics
We use Google Analytics to understand how AP Notes is used — for example which pages are popular — so we can improve the service. Google Analytics sets its own cookies and processes data such as your IP address and device information; see Google's Privacy Policy. We load Google Analytics only if you accept analytics cookiesin our cookie banner. If you decline, it is not loaded. We do not use advertising or cross-site ad-tracking tools.
Data retention and deletion
We keep your information for as long as your account is active. You can request account deletion from your settings; when you do, your account is deactivated immediately, your access is revoked, and we remove your personal profile data.
What happens to your notes. By default, notes you published publicly are kept but anonymised — they remain available to other students, but they are no longer attributed to you (authorship is shown as a deleted user). This preserves the shared study library the community relies on. If you would also like your uploaded notes and files permanently deleted, just ask us when you request deletion (or email [email protected]) and we will remove them. We may retain anonymised or aggregate records, and limited copies in backups, where reasonably necessary to operate the service or as required by law; backups are purged on a rolling cycle.
What happens to your comments. Comments you posted are removed with your account, except where a comment has replies underneath it — there we keep the row so the conversation still reads, with your text and your name taken out of it. Reports you filed about other people are kept in anonymised form, because a report is part of the record of a moderation decision that may still be under review.
Your rights
You can access and update your profile at any time, export or correct your information, and request deletion of your account. To make a request, contact us using the details below.
Children and eligibility
AP Notes is intended for Advanced Level students and others involved in A/L study. If you are under the age of digital consent in your country, please use AP Notes with the involvement of a parent or guardian.
Changes to this policy
We may update this policy from time to time. When we make material changes we will update the date above and, where appropriate, notify you in the app.
Contact
Questions about this policy or your data? Email us at [email protected].
Terms of Service
The rules for using AP Notes — including acceptable use, the content licence you grant us, copyright takedowns and governing law — now live on their own page. Please read our Terms of Service.